How to Highlight Duplicates Words in the Microsoft Excel?
We can easily highlight the values that are duplicated in the selected dataset, whether it could be a column or a row from the particular table, with the help of the Highlight Cells Rule that is effectively available in the Conditional Formatting.
And for highlighting the duplicates, we will select the data where we need to highlight them as duplicates. Then, we will choose the Duplicate Value options that primarily come under the Conditional Formatting from the box of the Duplicate values. We will choose or make the selection of the Duplicate with the colour formatting we need. And primarily, the Red Color is selected or chosen by everyone by default to highlight the values that are duplicated in nature.
Besides these, there is the availability of the various ways that an individual can use to find out the values that are duplicated in nature in Microsoft Excel, and they are as follows:
- Conditional Formatting: With the help of the rule, that is the Duplicate values.
- Conditional Formatting: By the help of the Custom Formula (COUNTIF) or by the benefit of the Excel Function.
What are the Highlighting Duplicate use cases?
It was made under noticed that the smart, as well as the efficient duplicate identification function of Microsoft Excel, can come in handy for several reasons that can be included to filter the unique as well as the duplicate values from the given set of the data.
Moreover, it was assumed that the uses of the above one is endless, and this Function can be effectively used for the following reasons:
a) For the Data Sampling to audit it.
b) For the sophistication of the significant number of the set of detailed data.
c) For the Account preparation.
d) For the preparation of the reconciliation statements of the particular bank.
e) For the compilation of the academic outcomes or the results, respectively.
How do make highlight the Duplicates Values in Microsoft Excel?
The Highlighting of the Duplicate Values in Microsoft Excel is considered to be the simplest as well as the easiest one. Now let us move on to understanding the efficient working of the finding and highlighting the duplicate values in the excel sheet with the help of the two respective methods that will be discussed in brief below.
- Conditional Formatting: With the help of the rule that the Duplicate values
In these, we will discuss and find out the duplicate values in Microsoft Excel with the help of conditional formatting features. We will effectively highlight those particular values only.
Now to get a better insight into this, we will see it with the help of the particular example discussed below.
# Example 1:
In these particular examples, we have used the dataset below for a better understanding of Conditional Formatting.
And to highlight the duplicates in the above-attached figure, we will follow the below-mentioned steps one after the other as follows:
Step 1: Firstly, we will select the entire dataset.
Step 2: Then, move to the "HOME" Tab.
Step 3: After performing the above steps, we will effectively click on the "Conditional Formatting" Options present under the Styles selection, as seen in the attached figure below.
Step 4: After doing the above steps, it will open a drop-down list of the formatting options that can be easily seen in the screenshot below.
Step 5: Now, after that, we will click on the "Highlight cells Rules", and when we click on it, it will again open a list of the rules, and from that, we will select or choose the "Duplicate values" options. As clearly seen in the below-attached figures.
Step 6: A dialogue box will open with the "Duplicate Values" mentioned in the screenshot below.
Step 7: We will select the respective colour palette to highlight the individual cells. As shown in the below-attached screenshot.
Step 8: Now, it will highlight all the duplicate values in the above data set and the result or outcome shown in the screenshot below.
And with the help of the Highlighted duplicated values, one can easily take efficient and effective action accordingly.
Besides all these, it can be seen that in the Upper Section, we have effectively highlighted the particular cells with the help of the conditional formatting inbuilt feature respectively. Moreover, we can also do this method using the Function that is available in Microsoft Excel.
What do you understand by the term COUNTIF FORMULA?
The most important and widely known Function, the "COUNTIF" function, is purported to count the number of available cells appearing within the defined limit or the range that primarily meets the specific or the respective criteria. However, this Function also highlights the various duplicate values from Microsoft Excel.
Furthermore, it was known that it primarily outstands the contemporary "Conditional Formatting" function as it efficiently allows for defining the commands of their choice, unlike the conditional formatting rule. Thereby we can only command excel to pick out the details.
The syntax for the COUNTIF Formula:
The syntax for the COUNTIF Formula is as follows:
=COUNTIF (range, Criteria)
As per the above syntax, the particular field that is the "Range" will effectively define the range of the cells at which point the COUNTIF formula needs to be applied, and also, the criteria primarily describe the respective standards that need to be used to identify the individual duplicate values effectively.
# Example 2: Conditional Formatting: With the help of the Excel Function as well as with the use of the Custom Formula (COUNTIF)
In these, we will use the Function available in Microsoft Excel, the COUNTIF Function. Let us make it clear with the help of the below-mentioned example.
As shown in the below-attached figure.
Moreover, to highlight the duplicate values, we will use the "COUNTIF Function" function here. It will effectively return the TRUE value if the matter appears more than one in the excel sheet.
The Function that is the COUNTIF Function can be used as shown and discussed below with the help of the example.
= COUNTIF (Cell range, Starting cell address)>1
Now we will follow the below-mentioned steps to achieve the above Function's functionality (COUNTIF Function).
Step 1: First, we must select the whole dataset from the respective Excel Datasheet.
Step 2: After selecting the entire dataset, we will now go or move to the "HOME Tab" and effectively click on the "Conditional Formatting Options." As clearly depicted in the below-attached screenshot.
Step 3: As soon as we click on the "Conditional Formatting options", it will effectively open the drop-down list of the various formatting options, as seen in the screenshot below.
Step 4: In this step, we will click on the " New Rule option," as seen in the attached screenshot below.
Step 5: It will now open the dialogue box to create the new custom rule here in this example, as we can see in the screenshot below.
Step 6: Now, in these steps, we will select the last option, “Use a Formula determining which effective cells need to be format”, under the Select a Rule Type section.
As seen in the below-attached figure.
Step 7: It will then efficiently display the formula window, as seen in the attached figure.
Step 8: Now, after that, we will do the following things as follows:
- We will enter the formula as follows;
=countif ($A$3:$F$12, A3)>1. After entering the formula, we will now click on the "Format tab", as seen in the below-attached screenshot.
- Then after we effectively choose the Fill Color palette for highlighting the cells, and then we will click on the "OK" button.
As seen in the below-attached screenshot respectively.
- This will effectively highlight all the cells with the duplicated values in the particular dataset. And the result for the specific operation is seen clearly in the below-attached figure.
Things that need to Remember about the Microsoft Excel Highlighting Duplicate Values
The essential things that need to be remembered by an individual while highlighting the duplicate values are as follows:
- First, we need to highlight and find the duplicate values in Microsoft Excel that mostly or often come to use while managing the respective attendance sheets, address directories and the various related documents effectively.
- And the next important point that needs to be remembered by an individual is that, after highlighting the various duplicate values. Suppose the particular individual is deleting those records. In that case, it should be said that an individual must be cautious about impacting the whole and entire dataset effectively.
- And the respective Format Cells dialogue box will help the individual highlight the particular data with the help of the desired colour for combinations and formatting.